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Administration
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17400000733 Requisition #

Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.

 

Summary:

PRO-telligent, A Tetra Tech Company is seeking a Staff Assistant to support the U.S. Department of State's Bureau of Consular Affairs, Office of Overseas Citizen Services (CA/OCS).  The Staff Assistant reports to the Deputy Assistant Secretary (DAS) and Managing Director (MD) and provides both Administrative as well as Correspondence support. This position will be located in Washington, DC. 

 

RESPONSIBILITIES: 

The Administrative support includes coordinating meetings, scheduling conference rooms, maintaining calendars, ordering supplies, making travel arrangements for senior leadership, screening telephone calls, and escorting visitors. Correspondence support includes receiving all incoming correspondence (i.e. Congressional, White House, etc.), creating a tasker for each piece of correspondence, and then assigning each tasker to the appropriate CA/OCS action officer so they can draft a response. The Staff Assistant is responsible for monitoring these taskers to ensure they are completed by the deadline that is set, proofreading the response once it is received, and then providing it to the appropriate office or principal for final signature. Additional duties include compiling quarterly correspondence statistics, compiling background information for meetings/briefings, and entering and maintaining information within various databases.

 

 QUALIFICATIONS:

  • 3 years of prior experience (USG or DOS preferred)
  • Must have a Bachelor’s degree
  • Must have a Secret Clearance or higher
  • Strong knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Access) and SharePoint
  • Prior experience with the Department of State's travel system - E2 Solutions - is preferred
  • Excellent organizational, communication, and writing skills
  • Excellent customer services skills including ability to anticipate senior leadership needs
  • Ability to interact effectively with others within the CA Bureau and across the interagency
  • Strong problem-solving and decision-making capabilities
  • Ability to meet deadlines in a fast-paced environment
  • Ability to exhibit a pleasant, professional demeanor at all times
  • Ability to work independently or within a team
  • Ability to remain calm under pressure

 

About Tetra Tech:

 

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

 

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

 

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

 

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

 

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

 

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

 

Please no phone calls or agencies.

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