Regional Finance and Contracts Manager

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

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Tetra Tech values the contributions of the entire team required to deliver a successful project for our clients, and we recognize that the administrative, technical and management team members all play a key role in project and operational success. The Northwest Regional Finance/Contracts Manager will be trusted to provide efficient, accurate and reliable support to Operations Managers, Project Managers, Project Controllers and Staff to help the region achieve stated annual operating plan goals (AOP).

The role provides performance optics, recommends strategic action items , assists Operations in financial project reviews, and offers finance/contracts guidance and hands-on support to help the region achieve key performance metrics, including revenue, profit, DSO, utilization, overhead recoup, sales/backlog.  The position serves as a gate keeper to ensure compliance with Tetra Tech Contracting and Purchasing Policies. Position will be responsible for both hands-on Contract Administration as well as supervisory leadership of the regional Contract Administration team responsible for supporting Project Managers in price proposal development, project initiation, invoicing, collections, subcontract administration, contract specific reporting requirements, and project closeout.

Your Role:

Planning & Forecasting Support:  Provide as needed support to office managers related to the financial components of developing the annual operating plan, the productivity/sales plan, monthly revenue/profit forecasting, backlog analysis, overhead cost controls, and financial impacts of utilization/productivity/staffing/overtime.

Financial Action Items: Produce, on a consistent schedule (weekly, bi-weekly, monthly) performance reports and financial action items for Regional/Office Managers and PMs to improve financial operations. Conduct analysis and provide other support as needed to help PMs & Office Managers take action to resolve concerns and improve regional performance.

Pricing Review & Development:  Conduct or lead price proposal review for federal task orders, state and local price proposals, contract modifications, billing rate tables, annual rate escalation consistent with AOP goals and contract specific requirements.

Profitability Analysis & Operational Project Reviews: Conduct or lead profitability analysis/cost modelling during proposal and at project initiation. Revisit cost model when in-progress changes in staffing plan have been identified by the PM/Project Controls, and when annual or out-of-cycle salary adjustments occur. Provide financial input to project estimates at completion (PEAC) in coordination with Office/Operations Management. Raise awareness of known financial red flags and gather information from PM/Project Controls on project challenges that may require evaluation of potential financial impacts.

Contract Review:  Support Office/Regional Manager to ensure company contract review and signature authority processes and policies are followed with consistency.

Contract Administration: Process or lead all Office/Regional project number initiation requests & contract modifications in consistent with corporate contracting requirements. Ensure record keeping is complete and organized.

Invoicing & Collections:  Prioritizes invoicing and collections for the entire regional project portfolio to optimize performance.  Ensures timely submission of invoices and compliance with contract terms for regional portfolio. Provides billing rates for new staff assigned to projects. Regularly reviews aging unbilled balances and works with project delivery team to resolve billing issues. Leads Contract Administration team with similar responsibilities. May serve as dedicated Contract Administrator for invoicing purposes on select, large-scale, complicated projects or as regional workload requires.

Subcontract Administration:  Supports Project Managers in drafting subcontracts and intercompany agreements, consistent with established company policies. Throughout the project lifecycle, supports Project Manager in reviewing sub invoices for consistency with contract terms and budgets, provide posting instructions to Accounts Payable, ensures subcontractor costs are posted/accrued/payments released in a timely manner each month. Collect/request renewal of subcontractor insurance certificates. Administer subcontractor closeout at project completion.

Special Reporting – Support compliance with federal and other client-specific reporting requirements and supports timely submission of applicable reports (such as FFATA, small business participation, federal manpower reporting and others as needed). 

Team Communications: Maintains positive working relationships and open lines of communication with Project Managers, Office/Ops Managers, Contract Administrators, Project Assistants, Technical and Administrative staff.  Working with Regional/Office Manager, establishes a consistent schedule for finance participation in staff meetings and project review meetings. Attends meetings routinely to communicate regional performance on key metrics, flag areas in need of attention, communicate reminders of established policies and procedures for finance/contracts, and gather information from technical and administrative team to be fully informed of upcoming fee proposals, new project initiation, contract modifications, work at risk, or other relevant information to successfully achieve responsibilities above. Actively communicates to keep Finance Director informed of large pursuits, pending contracts, or performance issues that may impact monthly forecasting or require Senior Ops Manager involvement.

General Accounting: Provides local direction to staff and ensures compliance with TT accounting policies, procedures, and deadlines including timesheets, expense reports, accounts payable and accounts receivable.

Insurance Certificates: Review or lead insurance certificate requests and administer annual renewal of certificate holders.

Back-up:  Provide backup to other Regional Finance Leads and Contract Administrators as workloads and vacation planning requires. May occasionally provide backup to local office administrators or Project Assistants as needed.

Qualifications

• Bachelor’s Degree plus minimum 5 years of experience or master’s degree plus 1 year of experience in Business Administration, Finance/Accounting or related field. Previous experience working within the A/E industry or similar environment is strongly preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint & Outlook).
• Must be organized, a resourceful problem-solver, a reliable team player, and demonstrate high attention to detail and follow-through to project completion.
• Must have excellent communication skills (verbal and written) and strong interpersonal communication skills to interact with diverse personalities and lead/supervise a team.
• Ability to multi-task and prioritize conflicting demands (for self and to guide team members) in a deadline-driven and at times highly demanding situations. This is an interactive position, therefore individual must have a positive, calm and professional attitude while dealing with staff and clients in person, over the phone, and by email and must portray a positive professional image for the company.
• A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders is expected.
• This position may be in-person, hybrid (remote/in-person) or fully remote depending on candidate experience and supervisor priorities and expectations. Availability for in-person attendance (Seattle and Bellevue) at attend weekly staff meetings, management meetings, project meetings or to facilitate/attend training is preferred. 

The salary range for this position is $90,000 - $140,000; individual compensation will vary within this range based on your skills, qualifications and experience as they relate to the requirements for this position.