Proposal Coordinator
The Opportunity:
Tetra Tech is adding a Proposal Coordinator to our Marketing team. This is a full-time, remote position.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Position Summary:
Tetra Tech Inc. Disaster Recovery (TDR) is currently hiring for a Proposal Coordinator to assist with leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to municipal & state government business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment.
Essential Job Functions:
The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across internal teams.
- Apply experience and best practices in proposal management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
- Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements, in a quick and efficient manner. RFPs in this area typically have a response window within three weeks.
- Develop the proposal schedule, outline, and proposal development plan.
- Work with the proposal team to determine author assignments and integrate win strategy, themes, and discriminators into proposal.
- Use approved AI tools to support proposal development activities, such as summarizing solicitation requirements, organizing compliance matrices, developing draft outlines, brainstorming win themes, refining draft language, and improving readability.
- Take ownership of the quality of the proposal for color team reviews and final delivery by performing rigorous quality assurance checks on draft and final documents.
- Prepare and lead efficient Proposal Kickoff meetings and recurring status calls, ensuring activities adhere to the proposal schedule.
- Review, validate, and refine AI-generated content using solicitation requirements, source materials, subject matter expert input, and company standards before incorporating content into proposal deliverables.
- Manage the development of oral presentations, discussions, and proposal revisions.
- Ensure the high-quality content and appearance of final proposal deliverables.
- Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.
Required Qualifications:
- High school education or higher required.
- 2 years of administrative, marketing, or proposal development experience in a professional services firm.
- Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
- High proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Project, Teams), and Adobe Creative Suite.
- Familiarity with AI-enabled writing, summarization, or productivity tools, with the ability to use these tools responsibly to support professional work products.
- Ability to work on multiple concurrent projects.
- Ability to adapt to various people and working styles under tight deadlines.
- Possess excellent leadership, communication, prioritization, and organizational skills.
- Editing skills; excellent knowledge of grammar and punctuation.
Preferred Qualifications:
- Bachelor’s degree in business or communications field, or equivalent professional experience.
Physical Requirements / Work Environment:
- Must be able to sit for extended periods of time.
- Operating a computer, headset, and keyboard.
- A professional work environment that is clear of distractions.
Compensation:
- The pay range for this position is between $50,000 to $70,000 annually. However, the pay offered may vary depending on primary work location, job-related knowledge, skills, experience, and internal parity.
Life at Tetra Tech:
- The perks of working at Tetra Tech include:
- Comprehensive and market-competitive benefits.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
About Tetra Tech:
Equal Opportunity Employer:
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
X (Twitter): @TetraTechJobs