Project Execution and Logistics Assistant - Ukraine
Tetra Tech delivers solutions that help clients globally operate, invest, and compete in a rapidly evolving energy landscape. We provide front-end engineering and advisory services to businesses, utilities, governments, investors, and developers. Our capabilities span the energy value chain including utility management, power engineering and network planning, market frameworks and policy reform, on-grid and off-grid electrification, clean fuels deployment, financial due diligence and transaction support.
Project Summary
Tetra Tech is providing energy expertise and related technical and material assistance to the Government of Ukraine. This project focuses on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. The scope of work includes addressing immediate challenges and physical damage to energy infrastructure, as well as preparing for Ukraine’s post-war reconstruction and long-term energy security.
Position Summary
Tetra Tech seeks a Project Execution and Logistics Assistant who will assist with logistics operations and activities to ensure the efficient delivery of goods and materials for Ukraine’s energy sector needs. This position will report to the Senior Project Execution and Logistics Manager. Interested candidates must be based in and eligible to work in Ukraine. This is a full-time position for the duration of the program (until April 2029), and hiring is contingent upon client approval.
Essential Job Functions
- Assist with local logistics coordination to ensure the timely, efficient, and compliant delivery of goods and materials procured
- Coordinate with recipients, vendors, and Tetra Tech to ensure the completion of legal transfer documents for equipment in a timely manner
- Oversee the signing, collection, verification, scanning, and distribution of agreements, property transfer, and handover documentation between brokers, recipients, and vendors
- Ensure photographic evidence and delivery confirmations are collected and shared with both recipients and vendors
- Track and confirm the completion of vehicle registrations and all transfer-related obligations, ensuring all documentation is properly completed and filed
- Monitor and manage the collection of inventory data and records; maintain a well-organized archive of project documents, both physical and electronic
- Upload and maintain shipping documents, consignment notes, and delivery evidence in designated cloud storage folders
- Develop familiarity with logistics, shipping, and customs regulations within Ukraine to help streamline processes
- Collaborate with customs and tax specialists to facilitate the seamless movement of goods
- Support the distribution of goods, including preparing and coordinating all necessary documentation and branding of U.S. government-funded items
- Manage incoming and outgoing hard copies of correspondence related to logistics and documentation
- Provide general administrative support and perform additional tasks as needed to assist the logistics and project execution teams
This position’s essential functions must be performed with or without reasonable accommodation. Reasonable accommodation is available for applicants and employees with disabilities. Tetra Tech retains the right to change or assign other duties to this position.
Required Qualifications
- Bachelor’s degree in logistics, finance, engineering, business administration, or other relevant field
- Minimum of one year of relevant experience in logistics, supply chains, procurement, or operations
- Strong organizational skills and the ability to meet deadlines
- Effective written and verbal communication skills
- Detail-oriented and capable of working independently with guidance
- Ability to handle multiple tasks and adapt to a fast-paced work environment
- Attention to detail and accuracy in data verification
- Familiarity with cloud storage systems and basic digital documentation tools
- Willingness to learn and contribute proactively to team success
- Strong proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint, etc.)
- Fluency in Ukrainian and full proficiency in English
Preferred Qualifications
- Master’s degree in logistics, finance, engineering, business administration, or other relevant field
- Professional certification in supply chain management, logistics, or procurement
- Experience with U.S. government or other donor-funded projects
Physical Requirements
- Frequently remain in a stationary position sitting or standing at a desk
- Occasionally move inside the office to access file cabinets, office machinery, etc.
- Constantly operate office equipment, such as computer, copy machine, scanner, or printer
- Constantly communicate information and ideas so others will understand
- Constantly observe details at close range
Additional Information
- Employment type: This is a full-time, fixed-term position
- Work schedule: Monday – Friday, standard core business hours (9:00 AM – 6:00 PM local time); some flexibility required but must occasionally overlap with United States Eastern Time business hours
- Work location: This position is required to be in the office for at least 60% of the weekly working time (all arrangements subject to review and may change at the company’s discretion)
- Travel requirements: N/A
- Line management responsibility: N/A
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
X (Twitter): @TetraTechJobs