Project Administrator (Lafayette, LA)

We are a systems integration and engineering services company with a passion for tearing down industrial inefficiencies. We believe that systems integration is fundamental to leveraging new and well-established technologies against operational challenges in the manufacturing and industrial ecosystem. Our objective is to be the trusted, first-choice service provider for delivering best-in-class operational technology to control, automate, operate, analyze and optimize assets.

Key Responsibilities

• Project Administration.
• Support project managers with administrative coordination throughout the project lifecycle.
• Maintain organized and accurate project files, contracts, purchase records, and correspondence.
• Track project schedules, action items, and deliverables.
• Prepare project status reports, summaries, and documentation for internal review.
• Coordinate meetings, approvals, and communications across teams.
• Support project closeout activities, including documentation and cost reconciliation.
• Prepare, process, and track purchase requisitions and purchase orders in accordance with approval and budget controls.
• Monitor project expenditures against approved budgets and cost forecasts.
• Track committed costs, actual costs, and variances for materials, services, and labor-related purchases.
• Assist project managers with budget tracking, cost reporting, and cost-to-complete updates.
• Review invoices for accuracy, proper coding, and alignment with purchase orders and contracts.
• Support invoice reconciliation and approval processes in coordination with accounting.
• Identify potential cost overruns or discrepancies and communicate findings to project leadership.
• Communicate pricing, scope, delivery timelines, and cost expectations with vendors and suppliers.
• Support negotiations and change requests by providing pricing and cost documentation.
• Serve as a liaison between project teams, vendors, and accounting to ensure clear financial communication.
• Maintain accurate data in project management, purchasing, and financial tracking systems.
• Develop and update spreadsheets and reports related to costs, purchasing status, and budget performance.
• Support audits and internal reviews by providing complete and organized cost documentation.

Qualifications & Skills

Required Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Experience in project administration, purchasing, or cost tracking.
• Strong attention to detail with high accuracy in financial data.
• Proficiency in Microsoft Excel (tracking costs, budgets, and reports).
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

• Experience with ERP, purchasing, or cost-management systems.
• Familiarity with cost codes, budgets, and invoice reconciliation.
• Basic understanding of project controls or accounting principles.
• Experience in construction, industrial, engineering, or manufacturing environments.

Core Competencies

• Cost Awareness & Financial Discipline.
• Organization & Time Management.
• Analytical & Problem-Solving Skills.
• Communication & Cross‑Functional Coordination.
• Attention to Detail & Compliance.

Working Conditions

• Office-based role with occasional site or vendor interaction.
• Standard business hours; flexibility required during peak project phases.