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Procurement
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19400001211 Requisition #
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Are you ready to take the next step in your career? Do you want to do meaningful work that keeps you on top of the latest technical developments and improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development. 


We are currently seeking an experienced Procurement Specialist. While working to achieve N3B LLCC objectives, will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety and security an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security

 

Responsibilities:

  • Process subcontractor invoices.

  • Invoices received either electronically or hard copy are processed for in-house approvals and sent to Accounts Payable (AP) in a timely manner

  • Project Manager and Subcontract Administrator approval is obtained by signature on the cover sheet or by email. Follow up to ensure approval is timely

  • Proper project and task coding by amount, proper subcontract/task order number coding, dates and retention amount (if required) are input on the invoice cover sheet

  • Proper back up is included with the invoice and only allowable charges are being invoiced

  • Invoiced amount is correct (no math errors by the subcontractor on the invoice)

  • Invoice payment terms are per subcontract payment terms

  • When errors are found, work with subcontractor, project manager and/or subcontract administrator to correct errors

  • Keep an account of invoices processed in-house, including approval status and pertinent invoice information to satisfy inquiries

  • Ensure AP has entered the invoices processed in-house by cross referencing our account of invoices with those entered into Tetra Linx by AP through the invoice retention report in Tetra Linx

Project Controls:

  • Procurement forecast
  • Commitments for all LANL T2S procurements

  • Track subcontract and purchase order periods of performance

  • Establish a tracking spreadsheet for subcontract values and subcontract funding authorized

  • Mapping of anticipated subcontract/purchase ordered expenditures/accruals by period

  • Purchasing
  • Maintain reliable and competitive vendors, including small businesses

  • Prepare solicitations, prepare award determinations and award purchase orders and subcontracts for the purpose of purchasing services, materials, supplies and equipment within their delegated purchasing authority

  • If necessary, perform price analyses to determine if the selected vendor is responsive and offering a fair and reasonable price, and determine if the vendor is responsible

  • Have a basic knowledge of the format and requirements for different contract types (Fixed Price, Fixed Unit Price, Time & Material, Labor Hour)

  • Interpret, with supervisor support, the rights and obligations of all parties on an award

  • Ensure that purchasing activities are carried out in accordance with company procurement policies and objectives

  • Verify, with supervisor support, that client flow downs are properly transmitted on purchase orders

  • Monitor performance and progress of vendors to meet award commitment dates, anticipate problem areas as soon as possible and advise projects accordingly

  • Maintain a complete chronological file of all pertinent correspondence, documents and data for each assigned award to satisfy company procurement policies and audits

  • Conduct no-cost time extensions to subcontracts when requested

  • Act as the focal point for the accumulation, exchange and dissemination of information utilized in the execution of fulfilling award requirements

  • Act as a source of knowledge on the invoicing and payment processes for the project and within Tetra Tech

  • Provide assistance to the other departments in accomplishing corporate and project objectives

  • Maintain and optimize effective relations with vendors, project management and other staff

  • Participate in Procurement Department activities on an assignment basis, as needed, such as procurement training provided to office and field staff

  • Perform various other duties as assigned, such as small business outreach

  • Assist with information requests from project financial group regarding invoice status for monthly accrual and estimate-at-complete processes

Requirements:

  • Bachelor’s degree from an accredited institution with a focus in Business, Finance or a related field
  • 2-3 years of applicable experience

  • Work experience can be substituted for education above high school at 2 years of directly applicable experience for 1 year of schooling

  • Licenses, Certifications & Other Skills

  • PC, SharePoint, Microsoft Office Suite knowledge required

  • Knowledge and experience with Oracle are preferred

Working Conditions and Physical Requirements (Light Work):

  • While performing the duties of this job, the employee is regularly required to talk or hear
  • The noise level in the work environment is usually quiet to moderate

Light Work Category:

  • Physical demand requirements are in excess of those for sedentary work

  • The employee exerts up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects 

  • The employee is frequently required to stand; walk; sit; use hands to handle or feel, and reach with hands and arms 

  • The employee is occasionally required to stoop, kneel, crouch, or crawl.  Specific vision abilities required by this job include close vision and distance vision

General:

  • This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
  • In this position the qualified candidate may support one of more of the following departments, Groundwater Monitoring, Surface Water Monitoring, Drilling, Storm Water Corrective Actions, and/or Remediation Services.

  • The qualified candidate may be required to attain and maintain a DOE Q clearance.

  • Individuals must be able to perform the essential functions of the job with or without reasonable accommodation.

  • Individual must pass a pre-employment drug screen and accept all company policies. This position may require a physical fit-for-duty screen as well.

About Tetra Tech:

Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients. 

 

At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits

 

For more information on our company, please visit our website at www.tetratech.com, follow us on Twitter (@TetraTech or like us on Facebook. To apply, please submit your resume and cover letter on the Careers portion of our website at www.tetratech.com/careers

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We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

 

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

 

EOE AA M/F/Vet/Disability - No calls or agencies

 

 

 

 

 

 

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