Operations Specialist for WASHPaLS 2
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The USAID-funded Water, Sanitation, and Hygiene Partnerships and Learning for Sustainability (WASHPaLS 2), implemented by Tetra Tech International Development is currently accepting expressions of interest for an Operations Specialist. The position will be located in the main office in Arlington, VA; with consideration of remote, US-based locations.
The Operations Specialist (OS) is responsible for supporting the smooth and efficient operation of the program by providing administrative and logistical support. S/he reports to the Operations and Finance Manager (OFM) in financial, subcontract and human resources management, as well as travel coordination, event preparation and project procurements. The OS will also serve as a liaison between the project office and the home office on issues related to operations, finance, and logistics, in coordination with the Deputy Project Manager.
Responsibilities:
Compliance/Filing Policy
- Under the direction of the OFM, work with the Home Office Project Management Team (HO PMT) team to ensure the project complies with USAID and Tetra Tech policies and procedures.
Reporting/ Meetings
- Assist in the preparation of reports and presentations, including tracking reporting deadlines to ensure timely delivery.
- Assist with meeting logistics, including scheduling, preparing agendas, sending appointments, ordering refreshments, taking and circulating notes, and following up on action items after meetings.
Human Resources
- Support project recruitment efforts for consultants, including contacting candidates to determine availability and collecting CVs, and references; performing reference checks; documenting decisions leading to consultant selection.
- Prepare consultant agreements and modifications.
- Process consultant travel advances, expense reports, and invoices.
Subcontract and Grant Management
- Review draft SOW and budget received from subcontractors.
- Draft deliverables payment schedule, negotiation memorandum, compile supporting documentation, coordinate with OFM and CGP to finalize.
- Perform first review of subcontractor invoices to confirm all rates are correct and all costs allowable.
- Monitor subcontractor budgets and obligated amounts.
- Request monthly budget projections and invoices from each subcontractor
Financial management
- Support the OFM and PMT in managing the project budget, monitoring expenditures and preparing projections.
- Review draft invoices to USAID, update expense descriptions, and review any applicable fee to be applied.
Qualifications:
- Bachelor’s degree in economics, finance, administration, business, or other related field;
- Minimum of 3 years project management experience with international donors.
- Proven ability to draft quality correspondence and contributions for project required reports.
- Demonstrated inter-personal skills conducive to working in multiple countries, with a diverse set of actors (e.g. vendors, USAID officials, local government officials, and local staff).
- Previous experience supporting projects of a similar magnitude and complexity;
- Fluency in English (both written and oral).
- Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint) and ability to troubleshoot basic information technology problems.
- Preferred: Familiarity with subcontract management, grants management, or monitoring, evaluation, and learning systems a plus
- U.S. citizenship or a valid U.S. work permit is an absolute requirement.
To be considered applicants must submit the following as part of the on-line process:
* A letter of application explaining individual qualifications for this opportunity
* A current CV in reverse chronological format
Please indicate where you saw Tetra Tech’s IDS ad posted.
Apply on-line at: https://bit.ly/3AKy2Oi
Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.
Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees - 21,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion dollar company with local, client-focused delivery in over 450 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.
