Financial Management and Administration Specialist

We are looking for our next skilled and motivated Financial Management and Administration Specialist to join our team of dedicated experts, who are passionate about delivering for communities across the Pacific region on the Pacific Humanitarian Warehousing Program Infrastructure Support Unit. You will play a vital role in overseeing and managing the financial health and accountability of the program. Encompassing a wide range of financial activities, including financial planning and operations, you will maintain high standards of transparency and accountability in financial reporting to ensure integrity of the program. 

Contribute to a world where people, communities and the planet thrive. 

Tetra Tech International Development is a leading development consulting firm working with government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information please visit our website . 

The opportunity 

• Based in Suva, Fiji with potential travel to other Pacific nations and Timor-Leste

• Full-time role until 30 June 2027 

The Pacific Humanitarian Warehousing Program (PHWP) Infrastructure Specialist Unit (ISU)  

The Pacific Humanitarian Warehousing Program (PHWP) is a Pacific led, multi-donor investment to enhance humanitarian warehousing capability in 14 Pacific Island countries and Timor-Leste. Participating countries include Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Nauru, Niue, Palau, Papua New Guinea, Republic of Marshall Islands, Samoa, Solomon Islands, Timor-Leste, Tonga, Tuvalu and Vanuatu. 

Key responsibilities 

• Lead on financial reporting for the PHWP-ISU, focusing on quarterly, half year and annual financial performance (i.e. expenditure versus annual operating budgets/forecasts) of the program. 

• Lead the monthly forecasting process: Work closely with the Program and Operations Manager, Infrastructure Lead and other stakeholders to ensure accurate forecasting of program costs. Ensure variances are analyzed and forecasting remains current.

• Track program expenditure with close regard to thematic priorities of the program such as Gender Equality, Disability and Social Inclusion (GEDSI) and Monitoring, Evaluation and Learning (MEL). 

• Work closely with the Program and Operations Manager as well as Tetra Tech corporate staff to establish, document and maintain quality program financial controls and process in accordance with Tetra Tech procedures. 

• Oversee program bank account/s and ensure transactions are entered in adherence with program procedures. 

• Manage the program bookkeeping system, process payments, input and review transactional information. 

• Lead the payroll and leave management function for all program staff, collaborating closely with Tetra Tech payroll and Fiji Corporate Office in Suva. 

• Coordinate travel arrangements for team and negotiate with supplier / hotels for events bookings.

• Lead on payment processes and ensure compliance with Tetra Tech and Program policies.
• Support the Program & Operations Manager in preparation of Programmatic documents.
• Any other duties as assigned.

Selection criteria 

• Bachelor’s degree qualifications in commerce, finance, business management, project management or other relevant field is desirable.

• Demonstrable experience in financial management of complex programs, operations and activities.

• Demonstrable experience with managing financial resources and budgets with the ability to plan, budget, forecast and adjust expenditures to meet changing requirements.

• Experience with procurement and contracting cycle for goods and services.

• Demonstrated experience in contract administration and monitoring the progress and compliance of contractors or service providers. 

• Demonstrated experience in maintaining and improving budget management systems and drafting contracts/agreements and variations would be desirable. 

• Experience supporting the integration of gender equality, disability and social inclusion, civil society engagement, climate change/disaster risk reduction and localization activities to support program outcomes.

The above is our wish list of requirements, if you do not meet 100% of the selection criteria, but most of it, we would encourage applicants to still apply. 

For a complete position description, please click here. 

How to apply 

Click the "Apply for job" button.  

Applications will only be accepted via the Tetra Tech International Development Website. Emailed applications will be disregarded. Kindly note that this is a locally engaged position for Fiji nationals.

Please submit: 

• Resume/CV

• Statement of suitability / cover letter (not to exceed two pages), demonstrating how your qualifications, experience, knowledge, skills and personal attributes align with the selection criteria. 

Apply before 11:59 PM (AEST) Tuesday, 3 December 2024