Finance and Administrative Officer, NTPMP
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Project Summary:
The purpose of the Nigeria Third Party Monitoring Project (NTPMP) contract is to provide independent,
**Please note: Only Nigerian citizens are eligible for this position**
Position Summary:
The Finance and Administrative Officer will support the project's financial and administrative functions. This role involves managing petty cash, processing travel expenses, preparing payments, and maintaining financial records. The Officer will also coordinate procurement actions, travel arrangements, and office maintenance. Additionally, this position will support the Finance Officer with statutory remittances, audits, and financial reporting, ensuring compliance with organizational and donor requirements. This full-time position is anticipated to last for five years and be based in Abuja, Nigeria.
Responsibilities:
- Support procurement actions for office supplies for daily office operations.
- Manage petty cash, process travel expenses, and distribute cash advances.
- Prepare payments for suppliers and staff, handle deposits/withdrawals, and make bank transfers for project operations.
- Maintain records of calls and visitors, coordinate with security guards, and ensure compliance with security directives and office policies.
- Assist in the management and maintenance of project office facilities.
- Maintain up-to-date records of vendor and service agreements to ensure timely payments.
- Coordinate travel arrangements, including flight and hotel reservations, car hires, airport transfers, and communication tools for HQ staff and consultants.
- Maintain financial records and databases and assist in recording financial transactions in QuickBooks.
- Support the Finance Manager in ensuring prompt remittance of statutory deductions to government authorities.
- Assist the Finance Manager with scanning, filing, and archiving financial documents.
- Process requests for disbursement forms and approvals for cash/cheque payment vouchers.
- Maintain the filing structure of processed and approved payment vouchers.
- Review invoices from service providers before processing payments.
- Harmonize the Operations Monthly Forecast and ensure funds are allocated accordingly.
- Support the Finance and Administrative Manager in preparing financial expense reports and the monthly Field Expense Report for MSI Headquarters.
- Archive monthly financial documents for internal records.
- Coordinate the annual audit and handle auditor queries.
- Ensure all payment vouchers are supported by relevant documentation.
- Provide regular updates to the Finance and Administrative Manager to aid decision-making.
- Lead the Monthly Management Letter process from internal auditing to the Finance and Administrative Manager.
- Enter all vouchers into QuickBooks.
- Support administrative and logistical project activities.
- Perform other duties as needed.
Qualifications:
- Bachelor’s degree in accounting, finance, or a related field is required. Master’s degree preferred.
- Minimum five years of experience in finance and administration, ideally in the development sector or with international organizations required.
- Experience with financial systems, especially for USAID-funded programs.
- Experience with audits and handling auditor queries.
- Strong communication, problem-solving, attention to detail, organizational skills.
- Ability to manage tasks independently.
- Ability to work well in a fast-paced environment, staying positive and flexible.
- Ability to build good working relationships with various stakeholders.
- Ability to multi-task, think strategically, and support program goals.
- Proficiency in Microsoft Office Suite such as Word, PowerPoint, and Excel, and QuickBooks.
- Fluency in English is required.
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Project opportunity
U.S. Teams and Clients
Monitoring, Evaluation, and Learning (International Development)