Finance and Administration Specialist, PIMMELA
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Project Summary:
MSI is implementing the Philippines, Pacific Islands and Mongolia Monitoring, Evaluation and Learning Activity (PIMMELA) in the Philippines and across its geographic area of coverage, which includes 12 Pacific Island countries and Mongolia. PIMMELA will provide monitoring, evaluation, and learning (MEL) support services to USAID Mission in the Philippines and across its geographic area of coverage. PIMMELA will work collaboratively with the Mission’s staff and its implementing partners (IPs) to provide assistance in performance management; third party monitoring and verification; evaluation services; collaboration, learning and adapting; and monitoring and evaluation of the health portfolio.
**Please note: Only Fiji and Pacific Island Countries citizens are eligible for this position**
Position Summary:
The Financial and Administration (F&A) Specialist will be supporting financial management and administrative processes essential for project operations in collaboration with the F&A Director based in Manila. The F&A Specialist will assist in budgeting projections for project related activities and provide assistance in monitoring and procurement activities in Fiji and the Pacific Island Countries.
Responsibilities:
- Provide comprehensive support for financial management and procurement processes.
- Collaborate with stakeholders to ensure compliance with regulations and guidelines.
- Receive, process and check accuracy and completeness of all requests for payments.
- Assist in recording of transactions in QuickBooks.
- Assist in budgeting, monitoring, and procurement activities.
- Facilitate vendor selection, contract negotiation, and documentation.
- Offer guidance to project teams on financial and administrative matters.
- Ensure accurate and timely financial reporting.
- Maintain detailed records of transactions and procedures.
- Administer payroll for small office team of two to five employees.
- Coordinate all local travel in Fiji and the Pacific Islands countries where the project operates.
- Assist travelers with expense reports.
- Liaise with the F&A Director to address issues and provide assistance as required.
- Contribute to the development and implementation of policies for improved efficiency.
- Participate in capacity building initiatives aimed at strengthening financial and administrative skills within the organization.
- Report regularly to the F&A Director on activities and provide recommendations for improvement.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree in finance, accounting, business administration, or a related field required.
- Minimum three years of experience in financial management, accounting, payroll, or administrative roles required.
- Familiarity with financial regulations, procurement guidelines, and administrative procedures required.
- Proficiency in financial software and tools, such as Excel, QuickBooks, or similar platforms.
- Strong analytical, communication, interpersonal, problem-solving and attention to detail skills required.
- Ability to work effectively in a team environment and collaborate with diverse stakeholders preferred.
- Fluency in English required.
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.