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Executive Administrative Assistant – Los Alamos NM

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Administration
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19400001049 Requisition #

Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development. 

 

We are currently seeking an Executive Administrative Assistant responsible for supporting a wide range of activities. While working to achieve N3B LLCC objectives will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety and security an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

 
Responsibilities:
  • Serve as the Executive Assistant to the General Manager

  • Provide support for client and stakeholder meetings, events, and venues including detailed planning, budgeting, and scheduling

  • Perform technical editing of project deliverables prior to submittal to ensure accuracy and completeness

  • Work with production team to ensure that all project deliverables are submitted in the proper format and meet deadlines

  • Work closely with the federal travel coordinator and proactively communicate travel approval status to management and staff

  • Provide support to receive deliverables, invoices and other documentation that triggers payment to subcontractors and vendors

  • Assist team members with expense report processing, including verification of applied charge codes, receipt tracking and verification, and processing using the expense reporting system

  • Provide travel and logistics support for domestic and international travel, including travel itineraries, reservations, and other travel related services

  • Responsible for ensuring the office is being well-maintained, general office equipment is functioning properly and all supplies needed are on hand

  • Responsible for office purchasing and inventory tracking of supplies, equipment and incidental needs of staff

  • Assist in the onboarding for new and incoming staff

  • Other duties as assigned

Requirements:

  • High school diploma or equivalent
  • Bachelor’s Degree preferred; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position’s duties and responsibilities have been adequately demonstrated is acceptable

  • Ability to perform duties and tasks that are varied and complex

  • Ability to serve as a resource to others in the resolution of problems and issues

  • Level of language skills, mathematical skills, communication skills, reasoning ability and computer skills necessary to perform essential functions of the job

  • Advanced word processing, spreadsheet, presentation, and database management experience

  • Ability to complete routine tasks with little direction and work under general supervision for guidance on complex tasks

  • Ability to identify and complete tasks according to priority

  • Ability to work in a team-oriented project environment

  • Familiarity with the LANL site and work environment preferred
Travel Requirements: Infrequent (<5%) domestic travel may be required 
 

Working Conditions and Physical Requirements (Light Work)

  • Sedentary Work Category – The employee exerts up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push pull or otherwise move objects, including the human body

  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands to touch or feel, and reach with hands and arms

  • The employee is occasionally required to stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and distance vision. The noise level in the work environment is usually quiet to moderate

About Tetra Tech:

Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients. 

At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits.

For more information on our company, please visit our website at www.tetratech.com, follow us on Twitter (@TetraTech or like us on Facebook. To apply, please submit your resume and cover letter on the Careers portion of our website at www.tetratech.com/careers.


 

We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

EOE AA M/F/Vet/Disability - No calls or agencies

 

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