Contracts Specialist - Ukraine

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Project opportunity 

United Kingdom and Europe Teams and Clients 

Project Summary 

The Energy Security Project (ESP) is a seven-year project funded by the United States Agency for International Development (USAID) and the largest USAID project in Ukraine so far. The USAID ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.

The USAID ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. USAID ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, USAID ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. USAID ESP is currently in the fifth year of implementation and will run through June 2025.

 *Please note: Only Ukrainian nationals are eligible for this position.* 

Position Summary 

USAID ESP is currently looking to hire a Contracts Specialist, who will be responsible for supporting the Contracts Manager in the life cycle of US Government contract administration. Primary responsibilities include (1) supporting the Contracts Manager in drafting various contractual documents (i.e. agreements, client approvals, and procurement documents amongst others); (2) supporting the Contracts Manager in providing contractual advice to field office staff; (3) ensuring compliance to various regulations, policies and contracts; and (4) supporting identification of contractual obligations and risk mitigation. This is a full-time position for the period of 1 year with the possibility of extension for another term, based in Kyiv office, Ukraine. The Contracts Specialist will report to the Contracts Manager.

Main Responsibilities 

• Ensure project compliance with government contracting requirements;
• Implement appropriate acquisition instruments based on project requirements;
• Review and obtain procurement files accomplishments, including RFQs/RFPs, evaluation memos, negotiations, and sole source justifications;
• Support Contracts Manager with contractual matters;
• Create, modify, and draft purchase orders, subcontracts agreements;
• Track contracts performance together with technical representatives, invoices processing, perform supplier evaluation, close-out of contracts.
• Support negotiation with subcontractors and client budgets;
• Help maintain project inventory of all expendable and nonexpendable items;
• Maintain field office procurement and contracts files;
• Assist the Contracts Manager in completing the quarterly internal review of contract files;
• Perform other related duties as assigned.