Contracts Manager – US based remote
Tetra Tech International Development is currently accepting expressions of interest from qualified candidates for a Contracts, Grants, and Procurement Manager with a focus on contracts.
Position Description: The Contracts Manager is part of the Contracts, Grants, and Procurement (CGP) team, a fun, collaborative, and committed group of professionals that bring rigor and discipline to managing USAID programs through standardized systems and tools that facilitate the achievement of technical objectives. This is an exciting mid-level position that works across all of Tetra Tech’s technical sectors and international geographies, providing endless opportunities to grow professionally in the field of international development. The Contracts Manager reports to either the Senior CGPM or another CGP Manager and works closely with home and field office project management teams and project support services to support project implementation with emphasis on contract and subcontract compliance at various points throughout the business cycle. The successful candidate enjoys working independently and in teams, has a strong work ethic, possesses excellent judgment and discretion, and is passionate about the work our projects are doing. Patience and strong attention to detail are needed as the position requires oversight of a wide range of large and small tasks. The position can be fully remote from a continental US-based location or hybrid within a commutable distance to either one of our office locations in Winooski, VT or Arlington, VA.
Responsibilities:
* Provide contractual support and guidance to a long-term portfolio of projects.
* Support project implementation by providing resources, tools, and solutions to complex regulatory challenges.
* Provide support to projects in interpreting contract requirements, reviewing local subcontracts, local procurement packages, and legally binding documents, requesting necessity of waivers and approvals and documenting contract compliance.
* Negotiate, prepare, and administer subcontracts and letters of authorization and modifications to US-based companies on projects with oversight and approval from the Director of CGP or Sr. CGP Manager.
* For subcontracts paid from the home office, track subcontract spending and obligated funding and review, approve and code their invoices for accounts payable.
* Provide on-going support to field-based project staff responsible for subcontracts and procurement, particularly in the area of contract compliance and audits.
* Lead the drafting and/or negotiation of legally binding agreements (i.e. purchase orders, subcontracts, grants, etc.) and hold teams accountable for follow-up actions.
* Develop and update policies, tools, and templates for contracts and procurement management.
* Stay abreast of USG rules and regulations applicable to the management of contracts and procurement (FAR, AIDAR, ADS, CFR).
* Undertake short-term assignments to establish and launch project contract and procurement programs, conduct assessments, troubleshoot issues, and provide compliance and closeout support, as necessary.
* Collaborate with the CGP team on designing and delivering trainings on USG rules and regulations for home office and field staff.
Minimum Qualifications Required:
* Minimum of a bachelor’s degree required; master’s degree preferred.
* Minimum of 7 years of experience in a similar role, responsible for contracts or procurement, with a preference for USAID funded programs.
* High proficiency in USG rules and regulations (FAR & AIDAR).
* Ability to travel internationally up to 35% of time.
* Proven capacity building and training skills.
* Proven track record facilitating solutions to complex problems.
* Excellent communication and interpersonal skills to service internal and external clients.
* Excellent information management skills, with very strong attention to detail.
* Ability to work under pressure and meet tight deadlines.
* Must be comfortable working in a fast paced and sometimes intense work environment.
* High level proficiency of MS-Office applications and databases.
* Current U.S. work authorization is required at the time of application.
Preferred Qualifications:
* Fluency in a second language in addition to English highly desirable;
* Budgeting, financial, and auditing experience desirable.
To be considered, please submit the following:
* Cover Letter
* CV
Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Application deadline is Monday, November 25, 2024, by 12:00pm Eastern Standard Time.
At Tetra Tech, health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.
Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.
Pay Transparency and Benefits Statement:
Tetra Tech offers comprehensive benefit options that allow employees to design a plan based on individual needs and assists in planning for long-term financial security. Available benefits include medical, dental and vision insurance, term life, disability, accidental death & dismemberment coverage, Flexible Spending Account (FSA), Health Spending Account (HSA), time off with pay, 401k retirement plan, and an Employee Stock Purchase Plan. Please visit Life at Tetra Tech - Tetra Tech to learn more about our benefits.
We are committed to taking a thoughtful, compliant and equitable approach to employment compensation and rate setting. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is $90,000 to $110,000 annually.
Reasonable Accommodations:
We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide helpful and reasonable accommodations for candidates.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 28,000 employees who are working together to provide smart, scalable solutions for challenging projects. Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among our core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military status, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite applications from all interested parties.
ARD 188
Headquarter position
U.S. Teams and Clients
Administration and Operations (International Development)