Administrative Support Assistant - Ukraine

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Project opportunity 

United Kingdom and Europe Teams and Clients

Project Summary

The Energy Security Project (ESP) is a seven-year project funded by the United States Agency for International Development (USAID) and the largest USAID project in Ukraine so far. The USAID ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.

The USAID ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. USAID ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, USAID ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. USAID ESP is currently in the fifth year of implementation and will run through June 2025.

*Please note: Only Ukrainian nationals are eligible for this position.*

* The position is pending USAID's approval.*

Position Summary 

USAID ESP is currently looking for an Administrative Support Assistant who will be responsible for a timely provision of administrative and logistical support to the Ministry of Infrastructure of Ukraine (MIU) Support Project Team. The Administrative Support Assistant will ensure coordination and effective sharing of information and resources within the team. This is a long-term position, imbedded to the Ministry of Infrastructure of Ukraine for the period of 1 year with the possibility of extension for another term. This position will be based in the office of Ministry of Infrastructure of Ukraine in Kyiv and is expected to be present there for all business days, but it may involve occasional travels. The position will be reporting to the MIU Support Project Manager.

Main Responsibilities 

• Assist in logistical arrangements for team members for participating in various events and meetings as requested;
• Greet and assist visitors and help schedule meetings and events;
• Support the preparation of technical presentations, reports, papers and other documents in coordination with relevant team member;
• Work with team member on facilitating documents delivery, processing, and signing;
• Assist with reviewing, printing, scanning, organizing, storing, managing, distributing and tracking of team members’ documents;
• Oversee postage, courier services and document exchange between team members, vendors, clients, and etc.;
• Other duties as assigned;