Administrative Assistant and Receptionist, Sri Lanka TAG
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Project Summary:
MSI is awarded the USAID/Sri Lanka Transparent and Accountable Governance (TAG) activity. Working in close coordination with USAID/Sri Lanka, the activity is designed to strengthen Sri Lanka’s democratic and economic governance reform efforts by bolstering good governance, transparency, accountability, and anti-corruption.
**Please note: Only Sri Lankan citizens are eligible for this position**
Position Summary:
The Administrative Assistant and Receptionist will be responsible for providing administrative support and managing the day-to-day operations of the Colombo office. The Administrative Assistant and Receptionist receives office operational procurements, completes goods delivery receipts, maintains office inventory and operational files, and serves as the Receptionist for the office.
Responsibilities:
- Receive office operational procurements and ensure that all goods are properly accounted for by completing the goods delivery receipt.
- Maintain an accurate inventory of office supplies and equipment, ensuring that stock levels are adequate and that supplies are used efficiently.
- Organize and maintain office operational files, ensuring that all documents are properly filed and easily accessible when needed.
- Oversee the maintenance of the Colombo office, including coordinating with cleaning staff to ensure a clean and professional work environment.
- Serve as the Receptionist for the office, greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members.
- Manage incoming and outgoing mail and courier services, ensuring that all packages and correspondence are handled promptly and securely.
- Monitor office supply levels and place orders as needed, ensuring that the office is well-stocked with necessary materials.
- Provide administrative support to project staff, including scheduling, filing, and coordinating meetings.
- Ensure that all office operational activities comply with USAID and Tetra Tech regulations and local laws.
- Maintain accurate records of all administrative activities, including procurement receipts, inventory lists, and operational files.
Qualifications:
- High school diploma required.
- Minimum of two years of experience in administrative support, office management, or a related field required.
- Ability to engage effectively with staff, visitors, and external partners.
- Ability to handle multiple tasks and meet deadlines.
- Ability to build and maintain relationships with team members and external partners.
- Strong written and verbal communication, interpersonal, organizational and time management skills.
- Strong attention to detail to ensure accurate record-keeping and compliance with regulations.
- Fluency in written and spoken English, Tamil and/or Sinhala required.
**Deadline for applying for this position – October 31, 2024**
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.