Administrative and Operations Officer
🔍 Vanuatu
Administrative and Operations Officer
Bring your administration, operations and coordination expertise to a short-term role supporting VAESP and Australia Awards Vanuatu. You’ll help keep activities running smoothly while contributing to transition activities. If you’re organised, proactive and ready to make a practical contribution in a fast-paced team, this could be the opportunity for you.
Location: Port Vila, Vanuatu | Full-time/Part-time |Fixed term contract
- Location: Port-Vila, Vanuatu
- Full-time or Part-time
- Fixed-term contract until 20 December 2026
- Compensation will be set in line with the skills and experience of the successful applicant.
Contribute to a world where people, communities and the planet thrive.
Tetra Tech International Development is a leading development consulting firm working with Government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information please visit our website
The opportunity
The Vanuatu Australia Education Support Program Phase II (VAESP II) is funded by the Australian Government’s aid program and implemented by Tetra Tech International Development in cooperation with the Government of Vanuatu. The program includes two components:
- Targeted support to MoET to implement the Vanuatu Education and Training Sector Strategy (VETSS); and
- Provision of the Australia Awards Vanuatu (AAV) Scholarships and professional development and networking opportunities for alumni.
As VAESP approaches completion in December 2026, additional support is required to assist with administration, logistics, procurement, asset management and program close-out activities. The Administration and Operations Officer will play a key role in supporting the orderly closure of program operations and contractual commitments.
The Administration and Operations Officer will support the operations team to deliver efficient procurement, finance, logistics, asset management and program close-out activities. The role will contribute to effective record management and the successful closure of program operations ahead of program completion in December 2026. We are seeking the right person for this important role and are open to offering a competitive package, with preference for a local, site-based contract working closely with the Operations Manager.
Key responsibilities
- Support implementation of the VAESP transition and close-out plan.
- Coordinate records archiving, document management and knowledge transfer activities.
- Provide administrative and logistical support for VAESP and Australia Awards Vanuatu activities.
- Assist with travel, meetings, workshops and day-to-day program coordination.
- Support finance, procurement, contract administration and close-out processes.
- Maintain asset registers, verify assets and prepare close-out documentation.
About You
- Experience in administration, operations support, logistics or office coordination.
- Strong record-keeping, organisational and time management skills.
- High attention to detail and ability to produce accurate work.
- Proficient in Microsoft Word, Excel and Outlook, with strong communication skills.
- Ability to work independently and collaboratively, with fluency in Bislama and English.
- Relevant qualification or equivalent experience, with integrity, initiative and commitment to ethical conduct.
For a complete position description, please click here.
How to Apply
If this opportunity has sparked your interest and you have the skills and expertise required, please click the "Apply for job" button.
Please submit:
- Resume
- Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria.
Apply before AEST 11:59pm 12 August 2026
Why Tetra Tech International Development?
As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.
Working at Tetra Tech International Development means working within a values-led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day.
Read more about our culture, purpose and values here.
Tetra Tech International Development is an equal-opportunity employer and has a genuine commitment to diversity and inclusion. We encourage people with disability; First Nations Peoples; and people of all cultures, genders, abilities, and experiences to apply.
Should you require additional support with your application, please email IDEV.HRServices@tetratech.com or phone (08) 8375 4400.
Tetra Tech has a zero-tolerance approach to sexual exploitation, abuse and harassment (‘SEAH’), child abuse and exploitation, modern slavery and safeguarding related retaliation, and this zero-tolerance extends to inaction. Tetra Tech is committed to being a child safe organisation, and to promoting a culture that supports gender equality, and addresses the gendered drivers of violence against women and children. It is committed to fostering a culture where we prevent and respond decisively and appropriately to harm against people, and that all people are treated with dignity and respect, irrespective of country, project, or office where we work. This will require compliance with Tetra Tech’s Safeguarding and other Codes of Conduct and our associated safeguarding policies (Child Protection and Child Safety, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) policy and procedure, and Modern Slavery. Any successful applicants will be required to undertake satisfactory referee and criminal record checks prior to being appointed to any position.
Tetra tech does not charge money or any kind of fee at any stage of the recruitment process (this includes applications, interviews, meetings, processing, administration, service and training). Tetra tech will never ask for your sensitive information, such as bank account or other login details, including username or password.
Position Type
Project opportunity
Region
Australia and Indo-Pacific Teams and Clients
Sector
Education (International Development)