Administration Specialist

Tetra Tech is Leading with Science® to implement clean energy projects and policies that advance global climate and decarbonization goals. We advise on national energy transition initiatives and structure finance to deploy clean energy solutions. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We improve lives and livelihoods in the biggest cities and smallest villages, and at the intersection of energy-health and energy-water-food. 

Project Summary:

Tetra Tech is implementing the recently awarded five-year USAID Securing Power, Advancing Resilience & Connectivity Activity (SPARC), which will provide strategic technical and procurement assistance to the Government of Ukraine (GOU), focusing on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. This includes addressing the challenges posed by the current war, as well as preparing for future post-war reconstruction in Ukraine. Learn more about the SPARC project here.

 Position Summary:

Tetra Tech is seeking an Administration Specialist to provide crucial administrative support for the efficient operation of the USAID SPARC Project. This role includes diverse responsibilities such as property management, emergency coordination, and logistics. The Administration Specialist will be integral in maintaining an organized and productive project environment, contributing to the project's success. This full-time position is for one year, with a potential extension. The Administration Specialist will report to the Senior HR & Operations Manager. 

 Position Responsibilities:

• Manage office supplies, including tracking of office supply inventory and placing orders as necessary.
• Maintain an updated inventory of all project property.
• Assist in obtaining residency permits and visas for foreign nationals (USN/TCN).
• Assist with travel logistics, transportation, and accommodation reservations.
• Assist in organizing inhouse and external meetings, workshops, and training activities.
• Ensure that project owned or rented vehicles are well-maintained.
• Maintain vehicle logs and file them monthly.
• Assist supervisors to identify areas for administrative process improvements and make applicable recommendations.
• Assist with the preparation and formatting of administrative documents and reports.
• Provide administrative orientation during the onboarding of new project staff.
• Provide administrative support for relevant procurement processes.
• Ensure compliance with the project administrative policies and procedures.
• Maintain a clean, healthy, and organized office workspace.
• Perform additional duties as assigned by the supervisor.