Administrative Assistant – Portland, OR

Qualifications – Essential duties and responsibilities include:

The ideal candidate is highly motivated, customer focused, and works well in a team environment. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be agreeable to take on new administrative assistant assignments.

The requirements listed here are representative of the knowledge, skill, and/or ability required:

• A strong understanding of accounting tools is a must. 
• Need to be able to quickly understand and gain knowledge of project administration pertaining to environmental projects.
• Strong front office presence is required for employees, clients and visitors.
• Strong time-management and organizational skills that reflect ability to perform & prioritize multiple tasks seamlessly with attention to detail.
• Handle general office administrative tasks as assigned (i.e., process mail and packages, project deliverable production, photocopies and scans, prepare FedEx and USPS outgoing mail, etc.).
• Report formatting/word processing using Microsoft Office Suite, Adobe and/or Nuance according to corporate and client style guides. Reproduction of large documents such as preparing proposals and business development materials.
• HR liaison to assist with I-9 verification and new hire preparation and orientation.
• Assist with data entry (spreadsheets, databases, etc.).
• Records management and document controls per company standards.
• 50 – 60 wpm typing required.
• The physical demands of this position require the ability to perform moderate lifting of office supplies, generally less than 30 pounds.
• Support the Company’s Equal Employment Opportunity program to ensure the hiring and development of qualified minorities, women, handicapped, disabled veterans and veterans of the Vietnam era.
• File and assist with general office organization, maintaining inventory of office supplies.
• Assist in coordinating office events, including ordering or picking up food for on-and off-site meetings, office events, and activities.
• Facilities liaison coordinate with building management to ensure issues are addressed and resolved promptly, plan and execute all office moves.
• Point of contact to resolve power, IT, server, phone and TetraLinx outages.
• Must have excellent interpersonal and oral communication skills.
• Local Xerox liaison for leases agreements; IT liaison.
• Supervise and/or coordinate the office inventory of equipment and supplies with purchase requisitions as needed.
• Must be willing to drive on occasion for general office support and some project support.
• Demonstrate professional customer/client services at the highest level.
• Perform well-developed problem-solving abilities.
• Strong in Microsoft applications (outlook, Excel, Word, PowerPoint).
• Strong knowledge of commonly used office practices, procedures and concepts.
• Follow through on tasks to successful completion.
• Ability to work in a team environment, as well as work independently. Assist in the review and editing of technical documents.
• Communicate to project team members and clients regarding schedules, budgets, and objectives of the project.
• Assist in office accounting, process accounts receivable and accounts payable invoices; leading the invoice process to ensure invoice requirements are met.
• Perform expense reporting for staff and review reports for accuracy.
• Assist project managers in project controls using Oracle.
• Provide notetaking and prepare meeting note summaries.
• Other duties as assigned (i.e., scanning, copying, ordering supplies including preparing requisitions, stock supplies, process invoices, prepare offices, etc.).
• Willing to obtain Oregon Notary license.

At Tetra Tech, health and safety play a vital role in our success.  Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities as well as project requirements.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers   Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits 

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.